Your privacy

4. WHO IS YOUR PERSONAL INFORMATION DISCLOSED TO
We may share your personal information with:

•  Our third-party suppliers and service providers who perform functions on our behalf under contract including supporting our systems, operations and processes

• Our insurance providers

•  Our lawyers, auditors or other advisors who provide Gasrec with professional advice

•  Emergency services or any government department if required

•  Any other third parties, if authorised by you to do so

• In certain situations, we may ask for your permission before sharing your information with third party services providers. In such situations, we will be relying on your permission for the basis of sharing that information. You have the right to withdraw your permission for us to share your information at any time.

• In other situations, where we collect information about you from third parties, we rely on either a legal right to process that information or our legitimate interests for collecting that information.

5. HOW LONG WILL WE RETAIN YOUR INFORMATION
Gasrec will keep your personal information for no longer than necessary. When the information is no longer required we will erase it securely.

6. WHERE DO WE STORE YOUR PERSONAL DATA
Electronic copies of the information you provide to us, or we collect about you, is stored on our company servers. We have taken appropriate measures to ensure our servers are safe and secure.
Paper copies of the information we hold about you are stored in our business premises and in password protected storage units.
CCTV is in operation at Gasrec’s operational sites. CCTV images are stored locally on password protected systems and retained for a maximum of 30 days, unless required to evidence specific incidents concerning safety, investigations into disciplinary matters or legal compliance.

7. HOW GASREC PROTECTS DATA
Gasrec takes the security of the data we hold about you seriously and has internal policies and controls in place to minimise any risk of your data being lost, accidentally destroyed, misused or disclosed, and to ensure it can only be accessed by Gasrec employees in the performance of their duties.
When Gasrec engages third parties to process personal data on its behalf, they do so on the basis of written instructions, are under a duty of confidentiality and are obliged to implement appropriate technical and organisational measures to ensure the security of data.
In the course of our business, employees are often required to travel between Gasrec facilities which involves carrying information stored on electronic devices (laptops, mobile phones, etc) and paper copy. We seek to ensure this information is kept safe, secure and confidential by password protecting all electronic devices and only carrying paper copies where necessary.

8. COOKIES 🍪
The Gasrec website uses cookies to enhance the user experience of our site for viewers.
Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well to provide information to the owners of the site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences. Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. Gasrec uses the cookie data collected to monitor website activity and improve content.
Most web browsers allow some control of most cookies through the browser settings.

To find out more about cookies, including how to see what cookies have been set, visit www.aboutcookies.org or www.allaboutcookies.org.

9. EXERCISING YOUR RIGHTS
You have the right to request access to, rectification or erasure of the personal information we hold about you. You also have the right to object to or restrict certain types of processing of your personal information and request a copy of the personal information we hold about you.

10. QUESTIONS AND MORE INFORMATION
Please contact our Data Compliance Officer at HR@Gasrec.co.uk if you would like to find out more about any matters relating to this notice.
If you have any concerns about this notice or the way in which we have handled your personal information you should contact us directly in the first instance. If you are still dissatisfied, you have the right to complain to your Data Protection Authority. In the UK, the Data Protection Authority is the Information Commissioner’s Office.

11. UPDATES TO THIS NOTICE
We may change this notice from time to time in order to reflect changes in the law, regulatory guidance or our data privacy practices in compliance with the law. When this happens and where required by law, we will provide you with a new or an updated notice detailing how the use of your personal information is changing and, if necessary, obtain your consent for the further processing.